Records Retention

In compliance with the Ohio Revised Code, Section 149.33, Cleveland State University, by the authority of its Board of Trustees, has established a records retention program to ensure the proper scheduling, storage and disposal of university records. The program is under the jurisdiction of the Office of Legal Counsel, and based on Records Retention for Public Colleges and Universities in Ohio: A Manual, developed in cooperation with the Inter-University Council of Ohio, Ohio Technical and Community College Association and Information Requirements Clearinghouse.

Index of Record Retention Schedules

Colleges

• Nance College of Business Administration
• College of Education and Human Services
• Fenn College of Engineering
• College of Graduate Studies
• Cleveland-Marshall College of Law and the Law Library - Dean’s Office, Admissions/Financial Aid, Career Planning, Student Affairs, Student Services, Community Advocacy Clinic, Employment Law Clinic, Alumni Association, Law Review, Moot Court, journal of Law and Health
• College of Liberal Arts and Social Sciences - Advising, African American Cultural Center, Anthropology, Art, Art Gallery, Black Studies, Classical & Medieval Studies, The School of Communications, Dean’s Office, Dramatic Arts, Economics, English, History, Liberal Studies, Modern Languages, Music, Philosophy, Political Science, Religious Studies, School of Social Work, Sociology, Women’s Comprehensive Program, The Cleveland Stater
• College of Science
• Maxine Goodman Levin College of Urban Affairs - Dean’s Office – Academic & Community Business, Budget, College Development, Computer Technology, Center for Civic Education, Center for Economic Development, Center for Housing Research & Policy, Center for Election Integrity, Center for Nonprofit Policy & Practice, Center for Planning Research & Practice, Center for Public Management, Center for Neighborhood Development, Center for Leadership Development, Center for Sacred Landmarks, Faculty Search, Great Lakes Environmental Finance Center, Ohio Center for Advancement of Women In Public Service, NODIS-Northern Ohio Data & Information Service, Personnel/Human Resources, Ruth Ratner Miller Center for Greater Cleveland’s Future, Unger Center for Local Government Leadership, Urban Student Services, Urban Studies, Urban University Program, Urban Child Research Center

Departments and Offices

• Academic Affairs – (Provost’s Office, Senior VP Office, International Services and Programs, Fiscal Operations, East Campus, West Campus, Planning, Assessment and Information Resource Management, Institutional Research, Faculty Senate, University Center for Teaching and Learning, Writing Center, Academic Web Manager, Continuing Education)
• Athletics
• Business Affairs and Finance – Controller’s Offices – (Controller, Accounts Payable, General Accounting, Mail/Receiving, Payroll, Property Control, Purchasing, Grant Accounts, Treasury Services, Budget and Financial Analysis, Risk Management)
• Business Affairs and Finance – Office of the Vice President – (VP Office, Audits, Campus Support VP Office, Conference Services, Parking, Viking Card Office, Capital Planning, Police Department, Fire Prevention & Security)
• Enrollment Services – (Undergraduate Recruitment & College Partnerships, Admissions, Registrar & Academic Records, Financial Aid - Student Employment Campus 411, Orientation)
• Governmental Relations, Special Events, Economic Development
• Human Resources
• Information Services and General Administration – (Vice President’s Office, IS&T, Telecommunications, Duplicating)
• Institutional Diversity – Office of VP, Fiscal & Operations Management, Diversity & Multicultural Affairs, Diversity Training & Research, AHANA & STARS, Multicultural Programming & Retention
• Library (Main)
• Office of Vice Provost for Research
• Plant Services – (Assist. VP for Facilities Operations, Building Maintenance, Building Operations, Environmental Operations, Environmental Health & Safety, Payroll and Accounting, Grounds/Motor Pool, Space Management, Utilities
• President - (President’s Office, Legal Affairs, Board of Trustees, Affirmative Action)
• Undergraduate Studies – (Health and Wellness Services, Counseling and Testing, and Disability Services)
• Undergraduate Studies - Student Life –(Dean’s Office, Budget, Campus Activities Board, Judicial Affairs, Greek Affairs, Student Organizations, Student Involvement, Student Leadership, Student Media & Web Specialist – Cauldron, Gavel, WCSB, Whiskey Island, Vindicator, Volunteer Center)
• Undergraduate Studies - Vice Provost – (Advising-Student Support Center, Comprehensive Learning Center, Honors Program, Curricular Affairs, General Education)
• University Advancement