Overload Contracts

Full-Time Faculty Overloads 

Guidelines:

Instructional overload for full-time faculty, including lecturers and tenured/tenure track faculty, will be considered only for extenuating circumstances, for example a last minute staffing shortage caused by major illness of a faculty. Overloads should not be part of a department’s regular plan to cover courses.

When it is necessary for a full-time faculty to teach extra course(s) as overload, the following procedures should be followed:

• To the extent possible, an instructional overload for a full-time faculty should be offset by an equivalent reduction in the faculty member’s teaching load for a subsequent semester, rather than by additional compensation.
• In general additional compensation for instructional overload should be calculated using the department’s current rate for part-time faculty. Exceptions must be approved by the Provost’s Office.
• Faculty members who use a grant to buy out part of their teaching load must pay the full rate, i.e. 1/24 of the faculty’s 9-month salary for each credit hour of teaching load reduction, in order to be considered for an instructional overload.
• Tenured/tenure track faculty members who receive reduced teaching load for scholarly and/or service activities must provide an explanation of how they will be able to carry out the instructional overload without adversely affecting their performance in scholarly and/or service activities.
• Ordinarily tenured/tenure track faculty should not teach more than one overload course each semester.
• In general, Deans, associate deans, assistant deans, and department chairs are not eligible for overload teaching for compensation.

Process:

• Chairs should complete the Full-Time Instructor Overload Request Form and submit to the Associate Dean for review and approval.  

• Associate Deans will ensure the request is within the guidelines above and warrants an overload request. 

• Associate Deans should forward the request to the Vice Provost of Faculty Affairs for review and approval.  

Part-Time Single Term Instructor Overloads 

Guidelines: 

• Overload contracts are given when a part-time instructor is teaching more than 9 credit hours in one semester or over 18 credit hours in an academic year (not including summer). 

• The maximum overload for any semester is 3 credit hours (up to 12) and no more than 21 total hours in any academic year (not including summer).   

• The maximum credit hours for the summer is 9 credit hours.  

Process: 

• Chairs should complete the PT ST Instructor Overload Request Form and submit to the Associate Dean for review and approval.  

• Associate Deans will ensure the request is within the guidelines above and warrants an overload request. 

• The request must be sent to the Vice Provost for Faculty Affairs for review and approval if the request is: 

1.      More than 12 credits in fall or spring semester; 

2.      More than 21 credits total in an academic year (not including summer); or 

3.      More than 9 credits in the summer,   

• The PT ST Instructor Overload Request Form and contract should be uploaded to the contract.