Reappointment, Promotion & Tenure

1. Important Dates
   1. Promotion/Tenure Procedures
   2. Third and Fifth Year
   3. Tenure-Track Non-Reappointment
   4. College of Law Promotion/Tenure Procedures
   5. Five-Year Renewals for Legal Writing and Clinical Faculty Five-Year Renewals
   6. Subsequent Law Five-Year Renewals
2. Reappointment, Promotion & Tenure Procedures
3. Extension Requests
4. Request for Tenure form

important dates

• Based on CSU AAUP Main and Law Faculty Collective Bargaining Agreements (August 16, 2021 through August 15, 2024 and extended through August 15, 2025), Faculty Personnel Policies and Bylaws, 2014.
• The College of Law has its own contract and calendar. There are separate tables presenting the dates for the College of Law reviews below.

Note: Calendar dates below are “on or before” deadlines.  Any date that falls on weekends or university holidays should advance to the next M-F work day.

 

Promotion/Tenure Procedures (Article 12.13);
College Lecturer and Professor of Practice 6th Year Reviews (12.2) and
Promotion to Senior Lecturer and Full Professor of Practice Reviews*
 

	COLLEGE WITH DEPT PRC	COLLEGE W/O DEPT PRC
April	Preliminary Dossier on First Monday**	Same**
Sept 1	Final Dossier	Same
Sept 21	Dept PRC to Chair***	---
Sept 30	Chair to Dean	---
Oct 1	Dean’s office to College PRC	College PRC to Chair
Oct 15	---	Chair to Dean
Nov 8	College PRC to Dean	---
Dec 1	Dean to Provost	Same
Jan 31	University PRC to Provost	Same
Feb 28	Provost to President	Same
Apr 15	Board of Trustees action	Same
Apr 30	eDossier will be archived	Same

*Lecturer reappointment reviews are finalized with the Provost, requiring no action from the President or Board.

** College Lecturers and Professors of Practice are not required to submit a preliminary edossier.

 ***Chair signifies School Director where applicable.

 

Third and Fifth Year (Article 12.12) & 4^th & 9^th, 12^th & 18^th Year Reviews (12.2)

	COLLEGE WITH DEPT PRC	COLLEGE W/O DEPT PRC
Oct 7	Submission of Dossier	Same
Oct 31	Dept PRC to Chair	---
Nov 14	Chair to Dean for transmittal to College PRC	College PRC to Chair
Dec 15	College PRC to Dean	Chair to Dean
Jan 15	Dean completes review	Same

 

Tenure-Track Non-Reappointment (Article 12.15)

First Year Probationary Faculty
Jan 1	Written recommendation from PRC, Chair, or Dean
Mar 1	Written notification of termination at end of contract year
2nd - 3rd Year Probationary Faculty
Oct 15	Written recommendation from PRC, Chair, or Dean
Dec 15	Written notification of termination at end of contract year
4th- 6th Year Probationary Faculty
Feb 15	Written recommendation from PRC, Chair, or Dean
June 1	Written notification of termination at end of following academic year

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College of Law Promotion/Tenure Procedures (Article 12.10) & Clinical / Legal Writing Faculty Reappointment Reviews (12.10 and 13.3)*

	LAW TENURE TRACK	PROMOTION TO SENIOR LEGAL WRITING/ CLINICAL PROFESSOR
April	Preliminary Dossier on First Monday	Same
Aug 1	Submission of Final Dossier to PRC subcommittee
Sept 8		Submission of Final Dossier to PRC Subcommittee
Oct 31	PRC/PAC subcommittee to CPRC/PAC
Nov 11	CPRC/PAC to Dean
Nov 25	Dean to Provost	same
Jan 25	University PRC to Provost	same
Feb 15	Provost to President	same
Apr 15	Board of Trustees action	same
Apr 30	eDossier will be archived	same

 

Five-Year Renewals for Legal Writing and Clinical Faculty Five-Year Renewals  (Article 13.8 A (3))

For reappointment to the first five-year contract:

This process is set forth in the CBA in section 13.8.A.3, but no dates are listed for the various events.  The CBA notes that the Dean creates a special committee, the special committee creates a report, presents that report to the faculty PAC, and the PAC makes a recommendation to the Dean. 

 

Subsequent Law Five-Year Renewals

Sept 1	Candidate notifies Dean of intent to seek renewal
Nov 1	Special Committee to Dean
Dec 1	Dean Notifies Special Committee and Candidate of Dean’s decision
Dec 15	Dean to Provost
Feb 15	Provost to President

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Reappointment, Promotion & Tenure procedures

Successful faculty are the cornerstone of a university. It is important that faculty members are prepared for the rigorous review process during their career. The review processes are designed to ensure that faculty under going through the process feel it is transparent, object, and fair. The processes are guided by the AAUP Collective Bargaining Agreement (CBA) and department/school/college bylaws and criteria. Below are links to information and resources concerning faculty tenure and promotion, as well as information pertaining to dossier instructions. 

Cleveland State University uses an electronic dossier system in Interfolio for all probationary, reappointment, promotion, and tenure reviews. The materials below provide an overview and instructions on how to navigate the preparation of your eDossier or the review of eDossier materials, if you are an internal reviewer.

eDossier Information

eDossier Instructions for Faculty Candidates

eDossier Instructions for Reviewers 

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extension requests

A faculty member whose original appointment was as Instructor or Assistant Professor may request an extension of their third-year or fifth-year reviews or their probationary period.

A faculty member who is a Lecturer may request an extension of their fourth-year or sixth-year review or their promotion to an Associate Lecturer under Section 12.2 of the CBA.

A faculty member who is a Professor of Practice may request an extension of their fourth-year or sixth-year review or their promotion to an Associate Professor of Practice under Section 12.3.

An extension may be requested for the following reasons:

• Extended illness or disability of the faculty member;
• Providing primary care for an immediate family member (i.e., spouse or domestic partner, a child, or parent) who is ill or disabled; or
• Providing primary care for a child under 18 months of age (the child must be living with the faculty member who provides the primary care).
• Providing primary care for an adopted child (the child must be living with the faculty member who provides the primary care) within 18 months of adoption. Extensions may be requested whether or not the faculty member qualifies for or takes a leave of absence.

Requests for an extension of the probationary period may be submitted at any point in the first five years of the probationary period, but no later than March 1 of the fifth year. Extensions must be requested during the period of care, illness, or disability, and not retroactively.

A faculty member must timely submit the request to the Provost, including the proposed new tenure date, along with a current CV and evidence to substantiate the qualifying reason for the extension.

Request for Tenure Review or Reappointment Extension Form

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Please refer to the respective Collective Bargaining Agreement for the full policy regarding reappointment, promotion and tenure, and extensions.  

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